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Back to Case Studies
New Bern Police Department • New Bern, North Carolina

The real test of a reporting workflow is the week after a storm

New Bern sits where the Neuse and Trent rivers meet, and Hurricane Florence pushed a surge of up to 13.5 feet into the city. What I took away: a mid-size department has to staff ordinary shifts and storm response with the same people, so reports that already finish inside the shift are what keep a surge from becoming a backlog.

New Bern PD
NEW BERN
Code Four
X
New Bern Police Department
31,291Service population

What I found when we looked closer

New Bern is the county seat of Craven County and the second-oldest European-settled colonial town in North Carolina. It sits where the Neuse and Trent rivers meet, which shapes both daily policing and emergency response. In September 2018, Hurricane Florence brought a storm surge of up to 13.5 feet and days of heavy rain that severely flooded parts of the city.

For a department this size, that means the same officers handle routine patrol, county-seat court traffic, and, when storms hit, a surge of incident documentation all at once.

Following one report through the building

The first thing we do with a new department is trace where a report goes after the officer hits submit. Here, it passes through 4 hands:

  1. 1Patrol officer
  2. 2Sergeant review
  3. 3Investigations
  4. 4Craven County court

Every one of those readers needs the same facts from the first draft. That is what shaped what we built.

What we built for them

Report

When a storm like Florence floods the queue, drafts from footage keep reports current instead of piling into end-of-shift memory work.

Flash

Field notes and photos captured on the phone hold scene detail during high-volume events, when officers move from call to call.

What we're watching

These are the signals that will tell us whether it's working here:

  • Reports finished inside the shift
  • Backlog after a high-volume event
  • Supervisor returns per report

Figures on this page come from the department's own published materials. We only publish Code Four results after the department reviews them.

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