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Back to Case Studies
Fremont County Sheriff's Office • Fremont County, Colorado

When corrections partners read your reports, every line has to hold up

Fremont County has 15 prisons and the federal complex at Florence, and about one in five people counted there are incarcerated. Building for it, I realized deputies’ reports often end up with state and federal partners, so linking each line to its source matters more than speed alone.

Fremont County Sheriff's Office
48,939County population

What I found when we looked closer

Fremont County covers 1,534 square miles of central Colorado, with its seat in Cañon City. It is also home to 15 prisons, most state-run, plus the federal correctional complex at Florence, which includes ADX Florence, the only federal supermax in the country. About one in five people counted in the county live in those prisons.

That mix of long rural patrol distances, tourist traffic around Cañon City, and corrections-related work makes for a documentation load unlike most counties of its size.

Following one report through the building

The first thing we do with a new department is trace where a report goes after the officer hits submit. Here, it passes through 4 hands:

  1. 1Deputy
  2. 2Sergeant
  3. 3Investigations
  4. 4District attorney and corrections partners

Every one of those readers needs the same facts from the first draft. That is what shaped what we built.

What we built for them

Report

Source-linked drafts make reports easier to defend when cases involve state or federal corrections.

Insights

Investigators can search footage across cases instead of requesting and re-watching files.

What we're watching

These are the signals that will tell us whether it's working here:

  • Turnaround on corrections-partner requests
  • Same-shift report completion
  • Investigator time to find key statements

Figures on this page come from the department's own published materials. We only publish Code Four results after the department reviews them.

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