What I found when we looked closer
Clear Creek County Sheriff's Office has been explicit about the operational pressure it is under. Sheriff Matthew Harris's January 2025 newsletter says the office added two patrol-sergeant positions to create 24/7 supervisory coverage, strengthened evidence and records management, and is still working through staffing and retention challenges. The office's investigation software page also states that the Investigations Division is responsible for crimes against persons, property crimes, and narcotics crimes, along with evidence collection, processing, storage, and sex-offender monitoring.
That creates a very practical documentation problem. In a smaller county office, the same team has to keep patrol moving while still producing reports that support detective work and successful prosecution.
Following one report through the building
The first thing we do with a new department is trace where a report goes after the officer hits submit. Here, it passes through 4 hands:
- 1Deputy
- 2Patrol sergeant (new 24/7 coverage)
- 3Investigations Division
- 4Evidence and records
Every one of those readers needs the same facts from the first draft. That is what shaped what we built.
What we built for them
With 29% turnover in 2024, newer deputies are writing more of the reports. A draft from the footage gives them a consistent starting point and gives sergeants less to rewrite.
Investigations covers person, property, and narcotics crimes plus evidence and sex-offender monitoring. Searchable case records help a small division cover all of it.
What we're watching
These are the signals that will tell us whether it's working here:
- Sergeant edits per report for newer deputies
- Time for a new deputy to write a court-ready narrative
- Narcotics cases with linked evidence
Figures on this page come from the department's own published materials. We only publish Code Four results after the department reviews them.
